Living on paper and spreadsheets
Files spread across desks, and a spreadsheet that only one person can open at a time. The information exists, but you cannot rely on it at the moment you need to decide.
Software for special needs & rehabilitation centers
Run your center with more clarity, and make a bigger difference for every beneficiary
One platform for the beneficiary file, the therapy plan, sessions, appointments, attendance, reports, billing and parent communication — instead of clipboards, spreadsheets and scattered messages.
- Free trial with full functionality
- Go live in a single day
- Support and training in Arabic
- Your data is yours — export it any time
No credit card · Set up in a day · Arabic support and training FAQ.
Discover Athar What is Athar?
A direct definition
Athar is a cloud management system for special needs centers and for rehabilitation, therapy and early intervention centers. It brings beneficiary records, therapy plans, session and appointment scheduling, attendance tracking, specialist management, progress reporting, billing and payments, branch management and parent communication into a single platform.
Who uses it Center owners and managers, specialists, administrators, and parents through their own portal
What it replaces Paper files and spreadsheets, clashing appointments, lost session notes, and manual attendance and reporting
What it manages Beneficiaries, sessions, appointments, specialists, therapy plans, attendance, billing, branches and permissions
How it works From any browser or phone, with role-based permissions and an audit trail for every change
Running a center should not be this complicated
If you manage a rehabilitation center, you know the real day starts before the first beneficiary arrives. Open files, late messages, and the same question every week: who attended, who paid, where is that plan? These are not tidiness problems. They are a daily operating cost that creeps in from the inside.
How Athar removes each of these — one by one
There is no silver bullet for any single problem. Athar addresses all of them from one root: it makes every fact about a beneficiary — from first attendance to the last goal met — recorded in one place, attached to an accountable owner, and visible to management, the team and the parent when they need it.
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One file per beneficiary, not ten sheets
Everything about a beneficiary — from assessment and first notes to current goals, session history and payments — lives in one file that any authorized person opens in seconds, from any device.
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Scheduling catches conflicts before they happen
The appointment system checks the room, the specialist and the time before it allows a booking. If something clashes, the booking never completes, so double-booking stops at the source instead of chasing you later.
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A record for every session
Every appointment ends with a structured note: what the specialist did, which goal moved, which behavior was observed, and what the next step is. The note links to the beneficiary and the plan, and needs no paper.
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Therapy plans you can actually follow
Every beneficiary has a plan with clear goals and follow-up indicators. The specialist updates progress after each session, and management sees goal attainment over time.
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Attendance recorded in one tap
Mark present or absent at the door or from the specialist’s phone, notify the parent when absence repeats, and let the system compute each beneficiary’s monthly attendance automatically.
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Reports built from data, not from tables
Everything written into a session note or an attendance mark flows straight into attendance, progress and workload reports. A monthly report takes minutes instead of hours.
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Payments tied to the beneficiary file
Every beneficiary has a plan and a payment schedule. The system tracks arrears, issues invoices, and removes the hunt through a payments ledger from the admin’s week.
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Parents informed, and the questions stop
Each family gets a private portal showing attendance, the latest session report, upcoming goals and upcoming appointments — which quietly removes most of the daily call volume at reception.
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Every specialist knows their schedule and load
Each specialist has a schedule, a caseload split by discipline, and a record of what they delivered. Managers see real workload per person at a glance, so allocation is based on facts.
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One view across every branch
Every branch in one dashboard: live comparison of attendance, revenue and team workload, with permissions that limit each branch manager to their own site.
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Permissions and a full audit trail
Manager, specialist, administrator, accountant, reception — each role sees only what it needs. Every change to a sensitive record is logged with who did it and when.
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Decisions made on live metrics
A dashboard showing attendance, progress, revenue and team workload, filterable by branch and period — replacing meetings built on impressions.
Twelve modules, one center
Each Athar module exists for a reason: it feeds the next one. Attendance feeds reports, the plan feeds the session note, the session note feeds the parent portal. That is why no module feels bolted on.
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Beneficiary management
One record per beneficiary: core data, assessment, goals, full session history, payments and notes — in one place.
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Session management
Every session has a type, a duration, a specialist and goals. It ends with a documented note that updates the plan automatically.
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Appointment management
Smart scheduling for sessions and meetings that blocks room and specialist conflicts, and shows open slots instantly.
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Specialist management
A record per specialist: discipline, schedule, session load and performance — allocated on a fair, visible basis.
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Therapy plans
Goals per beneficiary with follow-up indicators. The specialist updates progress; management sees attainment over time.
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Reports & follow-up
Attendance, progress and workload reports built from the data you already enter — ready to print or send.
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Attendance & absence
Mark attendance instantly, track each beneficiary’s monthly rate, and get alerted on repeated absence.
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Billing & payments
Plans and subscriptions per beneficiary, arrears tracking, invoice generation, and payments linked back to the file.
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Branch management
All branches in one dashboard, with performance comparison and per-branch manager permissions.
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Users & permissions
Ready roles (manager, specialist, admin, accountant, reception) or custom roles, with an audit log on every change.
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Parent communication
A private portal per family: attendance, session report, goals, upcoming appointments and alerts.
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Dashboard & analytics
Live indicators for attendance, progress, revenue and team workload, filterable by branch and period.
How Athar works — four steps
From account to first report in a single day. No complicated migration, and nothing that has to “go live next season” before anyone can use it.
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Create your center
Center name, disciplines, opening hours, and branches if you have them. You are running in minutes.
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Add beneficiaries and specialists
Import your current list as a spreadsheet if you have one, or start empty. Every beneficiary gets a file; every specialist gets a schedule.
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Set up sessions and plans
Build the therapy plans and the weekly schedule, and connect each session to its specialist and the goal it serves.
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Follow performance and results
Mark attendance, write a note after each session, then read the reports and dashboard — and decide on the numbers.
Every kind of center works differently
A speech center is not a general rehabilitation center, and an early intervention center is not a vocational one. What makes Athar useful is that it follows how you already work instead of imposing one model on everybody. Pick your center type to see how it runs inside Athar.
Special needs centers
One file per beneficiary bringing together goals, sessions across multiple disciplines, and years of continuous follow-up.
Rehabilitation centers
Attendance, scheduling and progress reporting for a center running several disciplines under one roof.
Speech & language centers
Tracking speech and language goals per level, a note for every session, and a clear view of communication progress.
Occupational therapy centers
Linking daily living goals to sessions, and documenting fine motor and functional skill development over time.
Behavioral centers
Recording target behaviors and the situations around them, the strategies applied, and the step-by-step shift toward the goal behavior.
Skills development centers
Clear learning paths, unit completion tracking, and progress reports for each learner and their family.
Early intervention centers
Individual plans by age and diagnosis, with family follow-through maintained between visits.
Dashboard
The whole picture on one screen
When you open Athar you do not go looking for the numbers — they are already there: today’s attendance, beneficiary progress, outstanding payments and each specialist’s load. Choose a branch or a period and everything updates together.
- Live indicators Beneficiary count, today’s sessions, attendance rate, outstanding payments — continuously updated, never hand-maintained.
- Beneficiary progress Every goal in view: when it started, how far it has come, what the next step is, and which sessions moved it.
- Team workload Sessions per specialist and their split by discipline, so overload shows up early rather than late.
- Branch comparison Every branch side by side — attendance, revenue and progress — so you know exactly where support is needed.
Example figures are illustrative only and do not represent a real center
Parent portal
Families informed — and the questions stop
A family who knows what is happening with their child asks less, trusts more, and stays longer. The Athar parent portal gives every family a private window: their child’s attendance, the latest session report, current goals, and upcoming appointments.
Attendance and the last session
Did they attend? What did they work on? When was the last session — visible at a glance.
Goals and the next step
What is being targeted, how far along it is, and what comes next — in language a parent understands, without jargon.
Upcoming appointments
The full session schedule and any changes to it, so appointments never shift without notice.
Alerts at the right moment
Notification on absence, lateness, or an important upcoming session — before it becomes a phone call.
What actually changes in your center
We are not promising a specific number of hours saved, because that depends on your size and your working style. These are the outcomes people describe after moving to real center management software:
Management time goes back to the work
Finding a file, assembling a report, checking who paid — these move from hours of manual effort to a few clicks.
Fewer mistakes
No session without a note, no appointment without confirmation, no unrecorded payment. The system prevents the duplicate before it happens.
Sessions properly organized
Every session has a record, a follow-up and goals. The question “what did we do last time?” always has a documented answer.
Beneficiary progress becomes visible
Goals and their progress are visible to management, the specialist and the family. The conversation shifts to the next step instead of to memory.
A better experience for parents
Families see what is happening and know the next step, which reduces daily enquiries and builds trust in the center.
A clear view of center performance
Attendance, progress, revenue and team workload as live figures — turning decisions from instinct into measurement.
Reports built from your data, not from spreadsheets
Everything written into session notes, attendance and plans feeds the reports automatically. The result is a finished report in minutes, with numbers you can actually present in a meeting.
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Beneficiary session report
A session summary with goals met and observations, available to the specialist and the family at any time.
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Attendance & absence report
Each beneficiary’s attendance rate across the period, separating brief from recurring absence.
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Progress report
How every plan goal has moved over time, showing what is improving and what needs review.
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Workload report
Sessions per specialist and their distribution, with an occupancy rate that surfaces pressure early.
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Financial report
Payments and arrears per beneficiary and total revenue, broken down by branch and period.
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Specialist report
Each specialist’s output: sessions, beneficiaries, goals met — ready for review and allocation decisions.
Multiple branches, one screen
If you run more than one branch, the problem is not a shortage of data — it is data spread everywhere. Athar brings every branch into one view, with permissions that keep a branch manager inside their own site.
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A single view across branches
Attendance, revenue, team workload and progress — side by side, ready to compare and filter.
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Permissions per branch
A branch manager runs one site with clear permissions, while head office keeps the complete picture.
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Configure once
Assessment types, plans and hours are set up once and then appear in every branch automatically.
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Best practice travels between branches
Because the plan and structure are consistent, what works in one branch reaches the others with a single change.
Beneficiary data is sensitive — we treat it that way
A beneficiary file can hold a diagnosis, behaviors, and personal details that should not circulate. Athar is built around least-privilege access, encryption, and being clear about who sees what.
Encrypted data
Data is encrypted in transit and at rest. Even if a device is lost or a backup leaks, its contents stay unreadable.
Role-based permissions
Manager, specialist, administrator, accountant, reception — each role sees only what it needs. Someone who does not need a file cannot see it.
Audit trail on every change
Who edited a beneficiary record, when, and what changed — all logged. This is the basis of trust between management, staff and families.
Regular backups
Automatic backups allow restoration, so work is not lost if a device fails or something goes wrong.
You can export your data
Your data belongs to you. Export beneficiary records and reports in open formats whenever you want, or if you ever leave.
Private by default
Sensitive data does not appear in shared reports or group notifications except for those entitled to see it.
The real alternative is not another system — it is the status quo
Most centers do not need a “smarter system” so much as they need to stop using the clipboard. This is what changes when you compare Athar against paper and spreadsheets:
| What you need | Paper files | Spreadsheets | Athar |
|---|---|---|---|
| Editing the same file from more than one person | Impossible — diverging copies | Conflicts, and one version is lost | Live, with a log of every change |
| Clashing appointments | Discovered after everyone arrives | Neither detected nor prevented | Prevented at the moment of booking |
| A record for every session | A sheet exposed to being lost | One file, one user at a time | A permanent record per session, tied to the goal |
| Following the therapy plan | In the specialist’s head | Unstructured and unmeasurable | Goals with progress indicators over time |
| Attendance rate | Estimated from memory | As accurate as the formulas you built | Computed automatically per beneficiary |
| Following up payments | A paper ledger that never syncs | Cut off from the beneficiary file | Linked to the file and plan automatically |
| Visibility across branches | A manual comparison each month | A separate file per branch | One unified view with live comparison |
| A finished report | Hours of assembling | Hours of assembling | Built from the data in minutes |
| Sharing a file with a parent | Paper copies passed around | Emailed or messaged as an attachment | An invite with scoped access, stored nowhere else |
How to choose a system for your center
Before comparing prices, these are the criteria that will save you a lot of second-guessing later. Use them to assess Athar — and any other system.
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Does it genuinely support your discipline?
Not “supports special education” in general, but is there a speech module, an occupational therapy module and a behavioral module that resembles your work? Try it against a real file from your center.
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How easily does your data come across?
A system that forces you to re-enter every beneficiary by hand will cost you weeks. Ask to test bulk import on your actual list before you commit.
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How does it treat sensitive data?
Ask about encryption, permissions, audit logs and export. “We take security seriously” is not an answer — ask for technical specifics.
4
Does it work in Arabic and on a phone?
A specialist is not at a desk during a session. The phone experience — recording attendance, writing a session note — matters as much as the desktop one.
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Does it give you substance or vanity numbers?
Attractive numbers with no database behind them mean nothing. Ask to see how the system produces one real report from your own data.
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What happens if you grow or shrink?
A system that cannot take a second branch without a rebuild is a bad bet. Ask about scaling and permissions now.
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What does it cost to leave?
Your data belongs to you. A system that holds your files hostage with no clear export is an investment you cannot unwind.
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Does support understand your sector?
Support that cannot tell a therapy plan from an attendance sheet will learn it at your expense. Ask how your team is trained.
Who uses Athar
Athar is built for the people who open it every day — not for people who read about it once. So we start from the roles as they actually exist.
Center owner / manager
Needs a full view of performance, an early read on a problem before it becomes a crisis, and the ability to run several branches from one place.
Specialists
Need their schedule, their beneficiaries’ files, a record they leave behind after every session, and more time for the child instead of the paperwork.
Administrator / reception
Need a clear view of the day, fast attendance capture, and the ability to follow up payments without waiting for the manager.
Accountant
Needs invoices and arrears tied to actual files, and revenue reporting they can filter by branch and period.
Clinical supervisor
Needs to follow beneficiary plans and their progress, with data that supports the team’s decisions.
Parents (via the portal)
Need to know what is happening with their child and what comes next — and to feel the center is organized.
Pricing that starts from understanding your center, not from a number on a list
We do not publish one price for everybody, because a center of twenty beneficiaries is not a center of two hundred, and a multi-branch group is not a single site. Start with a free trial or book a demo, and we will put together an offer that fits your size and your way of working.
We start by understanding your center: its disciplines, number of beneficiaries, number of specialists and number of branches. Then we set the right offer — with no invented figure and no hidden fees.
Single Center
The right fit for one center that wants genuinely organized records, sessions and reports, without operational detail that would complicate the start.
One center · Specialists and beneficiaries per your size
An offer sized to your center
- One record per beneficiary (data, assessment, goals)
- Session and appointment scheduling with conflict blocking
- A structured session record for every appointment
- Attendance marking and attendance rates
- Therapy plans with trackable goals
- Core attendance and progress reports
- Essential roles and permissions
- Support and training in Arabic
Most chosen — multi-disciplinary
Growing Center
For multi-disciplinary centers, or centers that have outgrown a basic setup and want the whole operation connected: from the parent portal to reporting to branches.
Multi-disciplinary teams · Parent portal
Best fit for a multi-disciplinary center
- Everything in Single Center
- Parent portal (attendance, reports, goals, appointments)
- Automatic reminders and alerts
- Session templates customized per discipline
- Advanced reports: progress, workload, revenue
- Advanced permissions and audit log
- Performance comparison between branches
- Account manager and priority support
Center Groups
For organizations running several branches that need central governance with operational independence per site, plus consolidated and comparative reporting.
Multiple branches · Central permissions
A custom offer for center groups
- Everything in Growing Center
- A unified view and instant comparison across all branches
- Central permissions with independence per branch
- Setup applied uniformly across every branch
- Consolidated group-level reporting
- Customized training for the management team
- Service level agreement (SLA)
A center with specific requirements?
A fully integrated education center, an integration with government systems, or particular compliance requirements — tell us and we will design what fits.
What determines your offer?
These are the factors we build your offer on, so the result is fair and predictable:
- Number of beneficiaries The size of the caseload managed monthly, and how unevenly it is spread across branches.
- Number of specialists and staff The volume of schedules being managed and the level of permission each role needs.
- Number of branches A single center, or several branches needing governance and comparison?
- Which modules you need Parent portal, advanced reporting, integrations, export — these determine what we prepare for you.
- Data requirements Any particular compliance or private hosting requirements you have.
Athar in numbers
Figures that describe the product itself — what it contains and what it manages. We do not show a customer count or a success rate here, because those are numbers we do not have yet.
12 connected modules
4 steps to get started
6 ready-made report types
5 default roles and permissions
Questions center owners actually ask
The answers here are straight. Where we do not know something yet, we will say so rather than invent an answer.
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What exactly is Athar?
Athar is a cloud system for managing special needs centers and rehabilitation, therapy and early intervention centers. It brings beneficiary records, therapy plans, session and appointment scheduling, attendance, specialist management, progress reporting, billing, branch management and parent communication into one platform. The result is one record per beneficiary instead of scattered files and notebooks.
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Who uses Athar?
Center owners and managers, specialists (speech, occupational, physical, behavioral), administrators and reception staff, and accountants — each with permissions suited to their role. Parents follow progress through their own portal, without an internal account.
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Why not just use a spreadsheet?
Spreadsheets are excellent tools, but they fail at one specific thing: they do not let more than one person work on the same file at the same time. That is where conflicts come from, changes get lost, and the file becomes evidence of the past rather than the present state. Athar solves exactly that, and adds session records, therapy plans and assembled reports — things a grid is not built for.
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How much does Athar cost?
We do not publish a fixed price, because cost depends on the size of your center: number of beneficiaries, specialists and branches, and which modules you need (parent portal, advanced reporting, integrations). So we start with a free trial and a guided demo, then put together an offer that fits your center. No hidden fees and no surprises after you sign.
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Is there a free trial?
Yes. You can start a free trial that begins immediately, with no credit card required. You can add real beneficiaries and specialists, schedule a first session and export a first report — so you decide on the basis of real use rather than a sales presentation.
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How long does it take to set up my center?
A single day is enough to set up a new center: create the account, add beneficiaries and specialists, and schedule the first timetable. The only longer task is entering a large number of beneficiary records, and we help with that through bulk import. Start with one branch if that is easier, and expand later.
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Does it suit my center’s discipline?
Athar is built around how rehabilitation and early intervention centers work, and covers speech, occupational therapy, physical therapy, behavioral intervention and skills development. Each session type has its own recording template, and each discipline has its own progress logic. For a multi-disciplinary center, you can run every discipline in a single account.
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Can it manage more than one branch?
Yes. Every branch appears in one view: attendance, revenue, team workload and progress. A branch manager sees only their own site, while head office keeps the complete picture. Permissions can be tailored to your management structure.
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How is beneficiary data protected?
We hold to four principles: data encrypted in transit and at rest, role-based permissions so nobody sees a record they do not need, an audit log on every change, and backups with restoration. You can also export your data at any time. We do not claim certifications we do not hold, and the security page states exactly what we commit to.
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Does it work on a phone?
Yes. Specialists write session notes and mark attendance from a phone during or right after a session, and managers follow the dashboard from any device. The interface is built mobile-first because real use happens in the therapy room, not at a desk.
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I only have one center — do I need all of this?
No. Athar starts where you are. You can begin with only what you need today — beneficiaries, sessions and attendance — and add the rest as the center grows. We will not ask you to buy what you are not using yet.
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Do I need a technical team to run it?
No. Athar is a cloud system that runs from a browser, with nothing to install and no server to maintain. The only setup work is entering your data, and we walk you through it. A technical team is only needed if you have a custom integration with other systems.
Start organizing your center today
A free trial, or a demo that walks you through Athar step by step for the way you work.
Start your free trial